Project Mangement
The Value-add
At AIBS, we conduct a comprehensive analysis of project concepts to determine the most effective value-adding proposition.
Our Project Managers collaborate closely with clients to ensure successful project completion, delivering high-quality outcomes within budget and on schedule.
We recognize that meeting deadlines and budgets alone is insufficient, and therefore, we endeavor to achieve all objectives and provide the value our clients seek.
Quality
AIBS is proud to have a team of experienced Project Managers who possess a dynamic skill set that includes technical knowledge, managerial experience, and interpersonal skills, among others.
Our Project Managers responsible for ensuring that and stakeholders are on board, maintaining clear and open communication, managing risks, budgeting, scheduling, and overseeing day-to-day operations of the project.
At AIBS, we believe in listening to our stakeholders and customers, paying attention to detail, being open and curious, and continuously learning from anyone.
We also adhere to industry standard ISO Quality Assurance practices and comprehensive Integrated Management System (IMS), Work Health and Safety (WHS), Risk Management Policies and Procedures, which underscores our commitment to delivering high-quality projects to our stakeholders and customers.
Commitment
Once AIBS agrees to be involved in a project, we dedicate time and resources to the delivery and completion of the works.
The Project Manager and Project Management Team are totally committed to the project and finding the most effective value-add proposition.
Our philosophy is that when we are committed, we must bring every other person with us on the project journey. We understand that we must have all stakeholders on board.
Our experience is that if we do not work with key individuals and teams and support commitment to the project, we will not have a viable project in the end.
Total commitment is a fundamental aspect of our project management and an expectation before the project is planned, yet alone executed.
By commitment, we mean an understanding and agreement on project goals and objectives, scope, quality and schedule.
We will seek formal agreement on these matters prior to commencement of any project.
Formalised Internal Structures
AIBS is committed to implementing a proven approach to project management activities.
This approach is designed to ensure that resources are allocated appropriately, and that standardised and effective practices are followed both internally and externally with our stakeholders' clients throughout the project and contract management phases.
Our approach is built on four pillars: goal, resources, risk, and time.
By understanding the reason for the project, we can define it and apply our structures to ensure success during the roll-out.
Defining a timeline is a critical step in understanding how long it will take to accomplish the project's goals and involves considering resource allocation, risk modeling and assessment, and the establishment of agreed-upon milestones that mark major phases for the project.
Defining Project Structure
Great project management starts with a solid foundation. At AIBS we understand the importance of defining project structure to ensure clarity and understanding among team members and stakeholders. Our experienced project managers revisit project definition throughout the project to avoid any potential overruns or expenses. By providing a clear definition of what, how, and when we need to achieve outcomes, our team can work productively and efficiently to meet the value-add principle.
Transparency
At AIBS, we prioritise transparency with our stakeholders by providing regular and establishing personal relationships with them.
We take full responsibility for delivering milestones and ensuring the quality of our tradespeople and subcontractors.
Our stakeholders can rest assured that we are meeting progress, budget, and schedule milestones, and we keep them informed of any potential problems risks.
We believe in collaborative solutions and involve our stakeholders in discussions to ensure successful project outcomes.
Effective and Timely Communication
Based on our experience, effective communication is crucial for successful project management.
At AIBS, we establish clear communication channels with the project sponsor and other key stakeholders, and develop a communication matrix to ensure regular, clear, timely, and adequate communication.
We believe that matching project demands to our team's skills and capabilities is essential for facilitating effective communication, balancing technical expertise with a comprehensive understanding of the project.
Delegate for Progress
AIBS recognizes the importance of clear delegation of authority in project management.
Drawing from the founder experience in the defense forces, AIBS emphasises the need for well-defined roles, policies, and procedures to ensure successful project progression.
This is established during the planning stages of the project management matrix, where scope, quality, schedule, cost, and potential risks are carefully considered.
Understand - Project Life Cycle
The project life cycle consists of various phases, from planning to closing, with each phase dependent on proper planning and execution. Milestones are used to determine the start and end of each phase.
AIBS' Quality Program is integrated into the project life cycle, utilising modeling procedures under a PSDA cycle to develop new or adaptive procedures and policies that can address project challenges.
This approach allows for seamless access to layers of expertise without creating undue delays or interruptions
Implement a Positive Business Culture
At AIBS, we understand that a supportive business culture is crucial for the success of our project undertakings.
We prioritise the needs of all stakeholders and work towards creating a positive and productive work environment for our teams.
Our goal is to minimize disruptions to productivity and ensure that our teams are engaged and motivated to achieve project success.
Plan for Risk
At AIBS, we understand the importance of Risk Assessment and modelling in management.
That's why we use an integrated Risk Management system that is implemented from the very first considerations of undertaking any project.
Our team of experts considers historic data and professional knowledge to identify potential risks and uses a Risk methodology to capture and update relevant information.
This helps us to manage risks effectively and mitigate them before they become a problem
Our detailed Risk Mitigation Plan ensures that expected issues are assessed, delegated, and resolved in a timely manner.
Accountability
At AIBS, we believe in supporting our teams through positive workplace practices and effective policies and procedures.
Our guidelines for success in project delivery ensure accountability of each team member in the organization and on the project.
We measure progress, celebrate success, and learn from shortcomings or errors as we progress through the project.
Outcome measurement provides ways to identify productivity and test actual against planned progress, which supports accountability by identifying areas for improvement and things we do well.
At AIBS, we place a high value on integrity in all aspects our activity.
For us, integrity means doing the right thing even no one is watching by instilling this fundamental value into our activity and practices, we aim to positively influence greater accountability at all levels.
We believe that individual integrity in our teams and workers is essential to achieving this goal.
